Logistics Coordinator

As the Logistics Coordinator, you will be responsible for managing the end-to-end Purchase Order (PO) process and providing critical administrative support to the Development Team. The role ensures procurement efficiency, financial accuracy, and smooth project execution by handling POs, SOs, vendor quotes, and project-related administration. In addition, the role supports the team with warehouse documentation and performance reporting to improve transparency and accountability. In addition, the role supports the team with warehouse documentation, supplier coordination, and performance reporting to improve transparency and accountability across the supply chain.

Duties & Responsibilities:

• Prepare, process, and monitor Purchase Orders (POs) in line with company policies.
• Manage Sales Orders (SOs) including Inter-Branch Transfers (IBTs) and Internal Charges (ICs)
• Follow up with suppliers to confirm delivery timelines, ensure items arrive at the warehouse as scheduled, and track any delays or issues.
• Coordinate deliveries between suppliers, warehouse teams, and the logistics department to ensure timely dispatch of goods.
• Maintain and update delivery schedules, PO tracking sheets, and supplier communication logs.
• Support the warehouse team with documentation and ensure receipt confirmations are captured accurately in the system.
• Collaborate with the Development and Logistics teams to resolve discrepancies, improve efficiency, and ensure smooth flow of goods from order to delivery.

Skills & Competencies:

• Strong administrative and organizational skills with excellent attention to detail.
• Proficiency in ERP/finance systems, PO processes, and reporting tools (Excel, dashboards, etc.).
• Good numeracy and data accuracy for financial and procurement documentation.
• Effective communication skills for liaising with suppliers, internal departments, and project stakeholders.
• Ability to prioritize, multitask, and meet deadlines in a fast-paced QSR development environment.
• Problem-solving mindset with initiative to resolve PO or project-related issues proactively
• Effective communication and follow-up skills for liaising with suppliers, warehouse teams, and project stakeholders.
• Problem-solving mindset with initiative to resolve PO, supplier, or delivery-related issues proactively

Qualifications & Experience:

• Relevant Diploma/Degree in Business Administration, Procurement, Supply Chain, or similar field (advantageous).
• 2+ years of administrative, procurement, or finance support experience, ideally within QSR, construction, or retail development industries.
• Demonstrated experience with purchase orders, vendor management, and inter-branch processes.
• Exposure to KPI monitoring and warehouse documentation is advantageous
• Exposure to delivery coordination, KPI monitoring, and warehouse documentation is advantageous.